Planning a company picnic or event can be exciting and rewarding but also a lot of work. There are so many things to keep in mind, including safety. If you're planning or hosting an event this year, here are some safety tips.
Location
- Select an appropriate venue. Things to consider include capacity, accessibility, and security.
- Understand the venue. After you've selected the venue, review its layout, and ask questions, such as where are the emergency exits and is security provided?
- Share venue details with your staff. Once you understand the venue details, share the information with your staff so they know what to do if a situation arises.
- Plan for the heat. During the summer, ensure you have plenty of shade, misting or regular fans, and restrooms nearby.
Food
- Select a reputable caterer. Proper food handling and good hygiene are essential to preventing illness among the attendees.
- Pay attention to food allergies. Be aware of guests' dietary requirements ahead of time to prevent allergic reactions.
- Hire a professional bartender. If alcohol is served, an experienced bartender can manage consumption and watch for signs of intoxication. Be sure to provide plenty of non-alcoholic options. Or provide drink tickets to attendees to prevent them from being overserved.
Emergency Preparedness
- Conduct a risk assessment. Identify potential hazards and fix or develop a plan to handle them.
- Follow the venue's rules and regulations. Following the rules and regulations doesn't have to be a buzzkill. Adhering to them can create a successful, fun event for the attendees.
General
- Prevent slips and falls. Tape down electrical cords and look for natural things such as stumps or holes in the ground.
- Prevent theft. If theft is a concern, hire a security firm.
- Watch the weather. Heat and humidity can create a pop-up thunderstorm.
- Remind attendees that professional conduct is expected. Appropriate behavior is expected, just like when in the office.
- Have staff oversee activities. If you’re offering a variety of activities, ensure they’re supervised in case an injury occurs.
- Be aware of your surroundings and help others. Pay attention to those around you. If you realize someone is struggling with something, lend them a hand.
By following these safety tips, you can create a secure environment where everyone can relax and enjoy themselves. Happy planning!